JVR: For Authors

For Authors

Manuscript Submission
Electronic files
Color figures

Manuscript Preparation
Organization and style
References
Tables
Figures
Footnotes

Copyright
Quoting other publications

Proofs

How to order offprints, reprints, pdf, extra journals, books

Manuscript Submission

Authors should submit their manuscripts and revisions electronically using MSTracker, a web-based manuscript service. Instructions for authors appear on the MSTracker site.

Electronic files
A single electronic file containing all of the text and figures should be prepared. The preferred formats are Microsoft Word or PDF.

Color figures
It is possible to have figures printed in color, provided the cost of their reproduction is paid by the author.

Manuscript Preparation

Organization and style

Manuscripts must be written in English. Authors whose native language is not English are recommended to seek the advice of a native English speaker before submitting their manuscripts.
Manuscripts should prepared with wide margins and double spacing throughout, including the abstract, footnotes and references. Every page of the manuscript, including the title page, references, tables, figures, etc., should be numbered. However, in the text no reference should be made to page numbers; if necessary, one may refer to sections. Try to avoid the excessive use of italics and bold face.
Manuscripts should be organized in the following order:
- Title page
- Abstract and keywords
- Introduction
- Methods
- Results
- Discussion
- Acknowledgements
- References
- Tables
- Figure legends
- Figures
Headings and subheadings should be numbered and typed on a separate line, without indentation.
SI units should be used, i.e., the units based on the meter, kilogram, second, etc.
The title page should provide the following information:
- Title
- Name(s) of author(s); please indicate who is the corresponding author
- Full affiliation(s)
- Present address of author(s), if different from affiliation
- Complete address of corresponding author, including telephone number, fax number, and e-mail address
The abstract should be clear, descriptive, self-explanatory and not longer than 200 words. It should also be suitable for publication in abstracting services.
Provide a list of 3-5 keywords for your manuscript.

References

For citations in the text, numbers between square brackets should be used. All publications cited in the text should be presented in a list of references following the text of the manuscript.
References should be listed alphabetically in the following style:
[1] B. Newman and E.T. Liu, Perspective on BRCA1, Breast Disease 10 (1998), 3-10.
[2] D.F. Pilkey, Happy conservation laws, in: Neural Stresses, J. Frost, ed., Controlled Press, Georgia, 1995, pp. 332-391.
[3] E. Wilson, Active vibration analysis of thin-walled beams, Ph.D. Dissertation, University of Virginia, 1991.
Click here (and choose "Save to Disk") for an EndNote™ Style sheet (zipped) for JVR.

Tables

Tables should be numbered according to their sequence in the text. The text should include references to all tables.
Each table should be provided on a separate page of the manuscript. Tables should never be included in the text.
Each table should have a brief and self-explanatory title.
Column headings should be brief, but sufficiently explanatory. Standard abbreviations of units of measurement should be added between parentheses.
Vertical lines should not be used to separate columns. Leave some extra space between the columns instead.
Any explanations essential to the understanding of the table should be given in footnotes at the bottom of the table.

Figures

Figures should be numbered according to their sequence in the text. The text should include references to all figures.
Each figure should be provided on a separate sheet. Figures should not be included in the text.
Color figures can be included, provided the cost of their reproduction is paid by the author.
Where possible, figures (especially line drawings and graphs) should be prepared directly on the computer and saved in a high-resolution format (minimum 600 dpi).
- When preparing figures, do not use JPEG for line drawings (it is fine for photographs). Better formats are PNG or EPS.
- Do not use images or figures taken from the Internet because the resolution is usually too low for printing.
- Save images in gray scale form (not color) if they should be printed in black & white (note that most image software default is to save in color — you need to specify "shades of gray").
Figures should be designed with the format of the page of the journal in mind. They should be of such a size as to allow a reduction of 50 %.
On maps and other figures where a scale is needed, use bar scales rather than numerical ones, i.e., do not use scales of the type 1:10,000. This avoids problems if the figures need to be reduced.
Each figure should have a self-explanatory caption. The captions to all figures should be typed on a separate page of the manuscript.
Photographic images need to have good contrast and intensity.

Footnotes

Footnotes should only be used if absolutely essential. In most cases it is possible to incorporate the information in the text.
If used, they should be numbered in the text, indicated by superscript numbers and kept as short as possible.

Authors submitting a manuscript do so with the understanding that if their paper is accepted for publication, copyright of the article, including the right to reproduce the article in all forms and media, shall be assigned exclusively to the Publisher.

Quoting other publications
An author, when quoting from someone else's work or when considering reproducing a figure or table from a book or journal article, should make sure not to infringe on copyright. Although in general an author may quote from other published works, permission from the holder of the copyright should be obtained for the inclusion of substantial extracts or to reproduce tables, plates or other figures. If the copyright holder is not the author of the quoted or reproduced material, the permission of the author should also be sought. Material in unpublished letters and manuscripts is also protected and must not be published unless permission has been obtained. Submission of a paper will be interpreted as a statement that the author has obtained all the necessary permission. A suitable acknowledgement of any borrowed material must always be made.

Proofs

The corresponding author is asked to check the galley proofs (the publisher will execute a cursory check only). Corrections other than printer's errors, however, should be avoided. Costs arising from such corrections will be charged to the authors.

How to order offprints, reprints, pdf, extra journals, books

The corresponding author of a contribution to the journal is entitled to receive 1 copy of the journal free of charge. An order form for offprints, additional journals, or a pdf file will be provided along with the galley proofs.
If you wish to order reprints of an earlier published article, please contact the publisher for a quotation. IOS Press, Fax: +31 20 620 3419. E-mail: editorial@iospress.nl.
An author is entitled to 25 % discount on books. See Author's discount (25%) on all IOS Press book publications.